Boat Registration Record Request Form
State boat registration record request form with example and instructions.
Introduction
The state boat record request form is designed for obtaining registration, title, and archived records from a state registration agency. It is a generic version that may be utilized when specific forms are otherwise unavailable. The following step by step instructions will guide you through the process of drafting and submitting your own boat registration request form.
Where to Begin
Available Resources: Before utilizing this form, you
should visit the State Database Searches reference to see if
the information you are seeking is already accessible online. This will also indicate whether a specific record request form is
provided. If
neither is available, you will find the necessary contact information for submitting your own
generic request form.
Privacy Restrictions: Although some states
openly provide boat registration and ownership records, others may restrict
such data to an owner only, authorized representative or certain other
privileged parties. The State Database Searches reference will provide this
information. If restrictions apply, you may need to obtain the owner's
written authorization, an example of which is shown in the references.
Form Example
An example of the Boat Registration Record Request form is available from the referrals in Adobe PDF format. You may revise this to suit your needs by converting it into your word processing application.
Required Citations
Header: The header should identify the appropriate state, a department name as
applicable and its address. Such information can be found in the State Registration Search
Databases or State Boating Requirements Resources.
Requester: Include your name and address. Although a post office box
may suffice, it will add credibility to show a physical address. This should be followed by a
telephone number and email address as applicable. A fax number may also be included, but some
agencies no longer provide this type of service.
Boat Description: The length, make and model year should be listed. This must be
followed by any known registration, hull, or USCG documentation numbers. Listing the owner's
name is unnecessary as state records can not be accessed by such data. The same applies to owner
assigned boat names.
Reason for Request: Access to boat records in most states is now restricted
to the registered owner and certain privileged parties. This is due to strict privacy
regulations. As a non-owner, you; would accordingly need set forth a legitimate reason for making the request. Law firms, lenders, insurance companies and other
parties with a bona fide interest in the subject boat will typically qualify. The request must
otherwise be accompanied by a *Boat Record Release Authorization from the owner of
record.
Payment Method: You can contact the agency in advance for any applicable fees or
ask to be notified when submitting the form. Most agencies will accept credit card information
in payment or you may forward a check
Instructions: Specify exactly which record or records you are requesting and
whether to send them by email, fax or regular mail. You should also ask for a quotation of fees
if unknown and let them know whether your request is urgent. It should be further noted if there is a
Records Release Authorization included with the request.
Footer: Although not typically required, a hold harmless clause may add
credibility to your request. Be sure to date and sign the form. Notarization is not typically
required, although it will again add to its credibility.
Conclusion
Record request response times will vary widely among various registration agencies, although it usually falls within seven to ten days. However, the process may take longer if you are asking for archived or historical records. A follow up contact should be initiated if you wish to confirm receipt of the request or inquire about it's status.
References and Referrals
Comments - Suggestions - Corrections