Request for Certificate of Documentation Form
Request for duplicate certificate of documentation form with example and instructions.
The request for duplicate certificate of documentation form is designated for applicants that did not receive their certificate after a reasonable period upon issuance. This applies to both application and renewal filings. The request may not be utilized for received documents that have been lost or mutilated as this requires a CG1258 application form with fees.
Usage Context
A duplicate certificate of documentation request form must be received by the National Vessel Documentation Center within 90 days after the original certificate was issued. Such date can be determined by searching the PSIX database or by contacting the vessel documentation center. The documentation center website also has an online work packet inquiry that will provide an indication of the processing status. If not filed within the designated time period, you will need to submit another CG1258 application form along with fees.
Form Example and Conversion
An example of the Request for Certificate of Documentation form is available in Adobe PDF format from the Referrals for this page. It can be easily converted into your favorite word processing application for modification and editing purposes. If your system does not already have this capability, there are a number of free or subscription internet services available that can provide such an accommodation.
Citations and Instructions
Provide all information as indicated. Be sure to include a current address if that of the original submission is incorrect and make a notation of this in the form. The request must be signed by the owner and can not be executed by an agent or vessel documentation service.
Signature Requirements
The form must be signed by the boat owner. A signature notarization is not required.
Conclusion
Timing is of the essence in requesting a duplicate COD. If a request is received after the 90 days from its issuance, you will need to file a application for replacement (CG-1258) along with the respective fees.
References and Referrals
Comments - Suggestions - Corrections