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USCG Optional Application for Filing Form

USCG Optional Application for Filing form with example and instructions.

The Optional Application for Filing is a Coast Guard form designed for use when submitting vessel mortgages and related instruments to the National Vessel Documentation Center. It eliminates the need for having the required citations incorporated into the underlying content.


Usage Context

The textual content or format of mortgages, amendments, assignments, assumptions, subordinations and other related instruments is not a matter of concern for the documentation center given the required citations are present. Therefore, if accompanied by a properly executed Optional Application for Filing, such items will be accepted without further review by a documentation officer. This form may not be filed on its own and can not be used for subsequent corrective measures of instruments already recorded.

Form and Example

The Optional Application for Filing form is available from the Referrals for this page. It is provided in an Adobe PDF format with automated fields for the users convenience. There is also an examplelisted

Citations and Instructions

The form is accompanied by a set of instructions and is otherwise self-explanatory. However, all applicable fields must be accurately completed or the filing will be rejected. The grantor and grantee must execute the form in the presence of a notary public. If signed separately, the notary may attach its own acknowledgment form. The form must be submitted with the original filing itself and may not be subsequently used for corrective measures.
Supplemental Filings - When using this form for supplemental instruments to a mortgage that has already been recorded, you must provide the underlying recording details for the mortgage itself. If not stamped on a copy at hand, you will need to order an Abstract of Title from the National Vessel Documentation Center. A form for doing this is listed in the Referrals for this page.

Conclusion

Although a mortgage or supplemental instruments may have been accepted for recording with the use of this form, any recorded instrument can be subsequently disputed in a court of law. Mortgagors and mortgagees should accordingly seek legal consultation if there are any such concerns.


References and Referrals
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